SweetAppSunday - Automator
In this week’s SweetAppSunday I bring you something you may not even know you have already: Automator. What is Automator? Simply, it automates things on your Mac. Perhaps that’s hard to abstractly think about, so I’ll give you an example.
I’m pondering turning my filing cabinet into a digital archive. Most of the stuff in there I do actually need to keep though most of the time will never need to look at. It’s one of those things that’s rather important but takes up loads of room.
“Why not utilize technology?” I thought. I’m a smart guy, I’ve got a scanner with an automatic document feeder… let’s figure this thing out. So, I turned to the thing that would likely be the most time consuming and difficult to put together: Bank statements. I’ve got loads of them. They’re also double-sided and on average are probably 8 to 10 sheets of paper (double-sided remember) each month.
Yikes.
So, the auto document feeder (ADF) is very handy for this. However, my ADF doesn’t have a duplexing unit to scan both sides of the page in one fell swoop. So, I’ll need to scan even pages and then odd pages and somehow then combine them together.
In steps Automator. I’ve got my process for scanning the statements down to a pretty quick clip. I’ve got my settings tweaked and everything. So, now I’ve got two PDFs to combine. Let’s open Automator and get going

It’s actually only a 4-step process. I’ve dragged from the left-hand side the Finder action “Ask for Finder items” and tweaked the settings. I’ve set it up so it’s asking for the odd and then even page sets of PDFs. Next, I use the Preview action “Combine PDF pages” and specify that I want to shuffle them. It’s going to take page 1 from the first PDF, then put in page 1 from the second PDF (odd then even remember) and then move on to page 2 of each. When it’s all wrapped up, it’ll take the output of the Combine PDF Pages task and do the Finder action “Open Finder Items” and open it in Preview. This is because I’ve created a new PDF from these two. I can then save it out from Preview.
The final step in creating my Automator task is to save this out as an application. This gives you a double-clickable action instead of having to open up Automator to run this process (though you’re going to want to save this workflow also so you can modify it later if you want).
Here’s how it looks in action:
I double-click on the application I made. I simply put it on the desktop.
I’m asked for the odd page PDF document so I select it and click Choose.
I’m asked for the even page PDF document so I select it and click Choose.
At this point, automator does its thing and you’ll see a little gear wizzing away in your Menubar. When that’s done, Preview pops up and I can peruse my newly combined PDF. (I’m not showing you my bank info! :p ) Then I can save it and be on my way.
I’m sure there’s some mundane task you’ve been meaning to make easier. Go figure it out!
Resources:
Apple’s area for third party Automator actions
Automator World (a little old, but a good beginner’s resource)
Automator.us downloads (more third party actions)